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Privacy Policy

At Evida Solutions Limited, we are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website or use our services.

This policy is designed to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Evida Solutions Limited is the data controller responsible for your personal data.

Registered Address:Suite 7, Unit C Bishops Mews, Transport Way, Cowley OXFORD OX4 6HD

Email:evidasolutionsltd@outlook.com

If you have any questions regarding this Privacy Policy or how your personal data is handled, please contact us using the details above.

2. What Information We Collect

We may collect and process the following types of personal information:

Information You Provide to Us

This includes information you submit through contact forms, email, or other communication methods, such as:

  • Full name

  • Company name

  • Email address

  • Phone number

  • Enquiry details or messages

  • Any other information you voluntarily provide

Automatically Collected Information

When you visit our website, certain information may be collected automatically, including:

  • IP address

  • Browser type and version

  • Pages visited on our website

  • Date and time of visits

  • Website usage data

This information helps us understand how visitors interact with our website and allows us to improve our services.

3. How We Use Your Information

We use your personal data for the following purposes:

  • To respond to enquiries submitted through our website

  • To provide information about our services

  • To communicate with you regarding your enquiry or business relationship

  • To improve our website and services

  • To comply with legal and regulatory obligations

  • To prevent fraud or misuse of our services

We will only use your personal data where the law allows us to do so.

4. Legal Basis for Processing

Under UK data protection law, we rely on the following lawful bases to process personal data:

Legitimate Interests
To respond to enquiries, provide services, and improve our website.

Consent
Where you have given consent, such as agreeing to receive communications or submitting information through our website.

Legal Obligation
Where processing is required to comply with legal or regulatory requirements.

5. Sharing Your Information

We do not sell or rent your personal information.

We may share your personal data with trusted third parties where necessary, including:

  • Professional advisers or consultants

  • IT service providers and website hosting providers

  • Identity verification or compliance platforms

  • Government or regulatory authorities where required by law

All third parties are required to respect the security of your personal data and process it in accordance with applicable data protection laws.

6. Data Security

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, misuse, loss, or disclosure.

While we take reasonable steps to protect your information, no internet-based system can be guaranteed to be completely secure.

7. Data Retention

We only retain personal data for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting, or regulatory requirements.

When your personal data is no longer required, it will be securely deleted or anonymised.

8. Your Data Protection Rights

Under UK data protection law, you have the right to:

  • Request access to the personal data we hold about you

  • Request correction of inaccurate or incomplete data

  • Request deletion of your personal data

  • Object to the processing of your data

  • Request restriction of processing

  • Request transfer of your data to another organisation

To exercise any of these rights, please contact us using the details provided in this policy.

9. Cookies

Our website may use cookies to improve user experience and analyse website traffic.

Cookies are small files stored on your device that help websites function effectively. You can control or disable cookies through your browser settings.

For more information, please refer to our Cookie Policy.

10. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites. We encourage users to review the privacy policies of any third-party sites they visit.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or our data handling practices. Any updates will be published on this page with the updated date.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:

Evida Solutions LimitedSuite 7, Unit C Bishops Mews, Transport Way, Cowley OXFORD OX4 6HD

Email: ​evidasolutionsltd@outlook.com

13. Complaints

If you believe your data has been handled improperly, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

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